Thursday June 20, 2024
The Annual Meeting was held in the Antlers Club House. Of the 26 possible addresses, 18 were present, 1 by proxy, 4 by absentee ballot, and 2 absent. Counting the 18 and 1 proxy there was 73% representation which is enough for a quorum per By Law rules. Rich Furman as acting president started the meeting.
• Budget/Finance Review – Melissa Mewhorter presented the Actual to Budget for Q4 2024 and there were no questions. The Budget for 2025 was presented. Margaret Castle asked about the repair of exterior boards. Exterior board repair is the responsibility of the member per last years approved amendment. Budget was approved with Chuck Talent first and Judy Furman seconded.
• HOA Moving Forward – Jack and Melissa Mewhorter opened a discussion about the purpose of the Board now and in the future. The main purpose was to monitor changes that members want to make to insure that they enhance the value of their property and others. Members encouraged to submit the Maintenance or repair request form that is on the website. Board may be able to supply valuable input into the project if form is submitted in a timely manner.
• Proposal changes both past and present. An energetic discussion began when the prior year proposal was raised. The general question was how this would affect their insurance on their condo. Some people insure as a condo which covers from the studs in and some people insure as a townhouse that adds exterior coverage to the condo coverage. Final determination is that the HOA insurance considers member’s homes condo and is insured as such. The prior amendment only requires repair and maintenance from the member and not catastrophic loss. The wording of the prior amendment needs to be clarified so the replacement of the unit is not included in the repair and maintenance.
o Members are going to be responsible for the cleaning of their gutters. Gutter cleaning by Alteri requires that they do it while on the roof. This appears to be a high risk to indemnify for our insurance so Alteri should not be required to do them.
o Some people would like to see an approved vendor’s list that they could use to initiate repairs. The Board will review this idea. A blanket insurance coverage for vendors would make this a much easier issue going forward.
o Electronic voting discussed with no negative comments noted.
o Pat Huckans discussed the Utility Box project. She proposed that we do a couple of utility boxes this year. She plans on discussing individually with each member that has a box on their property.
• Election of Board Members – All Board members were up for vote this year. The members with the highest number of ballots were Jack Mewhorter, Melissa Mewhorter, Eric Mack, Pat Huckans, and Cindy Japikse. Rich Furman will no longer be president and we thank him for his years of service.
• Electronic voting amendment to the By Laws was approved with 20 yes and 2 nos.
Meeting adjourned.
Good meeting
Our Annual Meeting was one of the few I have attended that was enjoyable and informative. There was no animosity and everyone was treated with respect! Thank you!